- Ergonomic issues
- Fire & evacuation
- Electrical cords & equipment
- Heat-generating sources
- Hand & powered tools & equipment
- Office machines (copiers, paper cutters, shredders, jammed machines)
- Office chemicals
- Slips, trips, falls
- Motor vehicle accidents
Slips, trips & falls
- The #1 cause of office employee injuries!
Occurring on level surfaces, elevated surfaces – standing on chairs, falling out of chairs, falling down stairs, manufacturing areas, parking lots
- Keep aisles clear
- “Walk like a duck” on slippery surfaces – take care
- Use the handrails on stairs
- Report deficient conditions to facilities maintenance
- Hold onto chair seats/arms when attempting to sit
- Approved step stools & ladders only
- “Sensible shoes”
- Wipe up spills
- Walk, don’t run
- Emergency exits and passageways established and must be maintained
- Furniture and equipment arranged, so far as possible, to:
- avoid chairs and equipment jutting into walkways
- avoid drawers from opening into walkways or doorways
- obstruct the view around corners or partitions
- Areas that are not lit adequately, or are lit too much, can cause headache, strain, and fatigue
- Color plays a big role in eye fatigue
- Use adjustable task lighting for tasks that require greater illumination
- Take visual “breaks” every 30 minutes
- Get regular eye exams…let your eye doc know if you are working at a computer!
- Storage or placement of objects in aisles, below knee level or on other “office-type” floor surfaces
- Overflowing, heavy wastebaskets
- Dust accumulations
- Maintaining condition of office equipment and work area
- Orderly arrangement in all areas, especially storage
- Storage must be 18” or more blow sprinkler heads
- Chairs should remain squarely on floor
- Casters on all chairs should be secured and all parts of the chair should be sturdy and not present a hazard to the user
- Close drawer s when not in use
- Open drawers slowly and carefully
- Avoid overloading filing cabinets, and distribute the weight of materials stored in cabinet to avoid tipping
- Furniture should be selected and maintained without sharp edges, points, or burrs
Good workstation set-up is based on individual needs.But there are some general principles that can be taken into account…Rule #1: If you are uncomfortable, seek assistance!
Considerations in setting up a computer work station
- How will the computer be used? How long?
- What kind of computer?
- What furniture will be used?
- What chair will be used?
- What can you see?
- Where will the computer be used?
- Take breaks
- Ergo. Gizmos – chair riser, keyboard brace
Good posture is essential to your health and safety!
- 3 natural curves
- Seated posture puts lots of strain on your body!
- Exaggerated curves are bad
- Stretch frequently
- Maintain or build strength
- Items to think about moving into the “easy reach” zone…
§ could have a headset
- Avoid over stretching to reach items
- Some adjustments to check out…
o Seat height, depth, angle/tilt
o Back height, adjustability and angle/tilt
o Lumbar support
o Arm rest height – is it appropriate?
- Another pair of eyes. Does someone else think you’re sat safe and comfortable?
Your health &safety requires stretching/exercise “breaks”!
- Two types:
o Aerobic exercise
o Micro breaks
§ Micro breaks: short breaks to relax, restore, re-nourish, gently stretch
- No lifting over 35 pounds on an occasional basis
o Obtain assistance when necessary
- Avoid lifting objects that are too heavy for you!
- Plan the lift
- Stand with your feet apart, alongside the object to be lifted
- Use the “sit down” position, maintaining the natural arch of the spine
- Tuck your chin
- Get a good grip on the object
- Keep the object close
- Center the weight over your feet
Office equipment safeguarding
- Copiers (sorting trays, moving parts)
- Paper Cutter guarding to avoid contact with the cutting blade by the opposing hand (hand holding the blade)
- When cutters are not in use, cutter should be down and the blade secured
- Storage of letter openers and sharp tools (i.e. Exacto knives, scissors, etc.) should be appropriate to avoid tools rolling and falling off of desk surfaces
- Use sheaths for knives and razors
- Avoid twisting
11% of injuries = “struck by or between”
- Struck by or between what?
o Office machines & equipment dropped on feet
o Falling objects (from tables, cabinets & storage locations)
o Copy machines
o “Addressing” machines and fans
o Paper cutters
In accordance with Lockout/Tagout policy and procedures…
- Office equipment has the potential to cause harm & is included in the Lockout/Tagout program
- In order to clear a jam of electrically-powered office equipment, power must be turned “off” and disconnected from the power supply
- Copiers that become jammed should be cleared in accordance with manufacturer’s instructions
o Know the procedure for safely clearing jams
o Remain cognizant of areas which may be hot
- Shut off electrical equipment not in use!
- Properly equipped with guarding prongs.
- Electrical cords should be visually inspected on a periodic basis to identify frayed and worn cords
- Maintain electrical cords in areas out of walkways and passageways
- Avoid extension cords in office areas
- Surge protectors may not be overloaded and may not be used as an “extension cord” for other office equipment
- Don’t overload outlets and surge protectors!
- Combustible material, such as paper, may not be stored on or in close proximity to electrical outlets and connections
o Remember that power is still connected!
Heat generating equipment
- Coffee pot
- Toaster oven
- Mug warmer
- Cooling fans
- Soldering iron
- Heat gun
- Other electrical stuff
- Ensure 18” or more of clearance from other combustibles
- UL listed (Underwriters Laboratory)
- Grounding prongs
- Plug into outlet directly
- Heaters need tip-over protection
- Shut it off!
- What chemicals do we use in the office?
- Read the label & hazard warnings
- Read the MSDS (Material Safety Data Sheet)
- Handle and store the material properly, in accordance with the MSDS