Procedures for processing nonprint depend on policy decisions for collection organization, e.g. if nonprint items are shelved in open stacks packaging becomes important. Often a manufacturer does not provide packaging or it is not sturdy enough for circulation necessitating repackaging.
Often overlooked when acquiring nonprint materials is the cost of processing supplies such as containers sturdy enough to withstand circulation and shelving.
Labeling for circulation may present a problem for some formats due to their size, shape and properties. For CDs, if a label is removed, the polycarbonate (reflective) side can be stripped from the CD making it inoperable. Glue from labels can seep through to the polycarbonate and accelerate the destruction of the CD. Some say even the pressure of writing with an inedible felt tip pen on the inner hub causes problems of ink eventually bleeding into the polycarbonate surface (Those Pesky Accompanying Materials)
Driessen, Karen C. and Shelia A. Smyth. A Library Manager’s Guide to the Physical Processing of Nonprint Materials. Westport, CT: Greenwood Press, 1995.
The following storage and care practices are universally accepted for all non-book formats.
- Protective circulation containers are used
- There is an established care and maintenance program
- Users are debriefed on proper care (verbally or in writing)
- Smoking, drinking, and eating are prohibited where materials are handled or stored
- Smoke, heat, and water detectors operate around the clock
- Air conditioning with a filtration system is used
- Materials are protected from ultraviolet sunlight and unshielded fluorescent lighting
- The temperature and relative humidity is recorded periodically
- Basements and uninsulated attics particularly are avoided as storage areas
- Storage cases are away from heat sources to avoid extremes in temperature and relative humidity
- Shelving is away from outer walls
- Each format is spot-checked once a year for deterioration and damage
- Temperature and relative humidity gauges are available
John W. Ellison. Non-Book Storage.
Traditional: separate “closed stack” shelving of each type of material according to format.
|Greater staff control over who has access to what||Inefficient use of time in retrieving items|
|Faster shelving if each type of media is stored in one area||Cost of purchasing special storage units|
|Storing by format possible which may save space||Decreased use (out of sight out of mind)|
Partial integration: integration of nonprint only in separate open stacks, with print shelved in separate section
|Nonprint interfiled in one open access area||Two-stop versus one-stop shopping|
|No need to purchase specialized storage units||Nonprint may be seen as having a different function from print materials|
|Nonprint area could be located close to equipment needed for use||Potential for decreased use of both print and nonprint|
Total integration: total interfiling of materials regardless of format
|All items on a particular subject together and retrievable in one search||Shelves look "messy"|
|May appeal to nonreaders or those who learn better through sight or sound||Fear of theft and damage|
|May increase circulation of all items||Nonprint items take up proportionally more space on shelves|
|Increased cost of processing|
|Equipment for use of materials in library may not be located close by|
|Not everyone is interested in searching through everything|