Monday, August 14, 2017

Assessing Your Leadership Style

Toastmasters International. Assessing Your Leadership Style. Kantla Productions, 1991, pp. 25-29.
Assessing your leadership style
Circle the choice that best applies to you:

Always Frequently Sometimes Seldom Never

A B C D E 1. Scolding non-performing employees does more harm than good.
A B C D E 2. I encourage team members to help each other.
A B C D E 3. I push my team to be the best.
A B C D E 4. I give my team members encouragement and emotional support.
A B C D E 5. When I speak, I represent my whole team, not just myself.
A B C D E 6. A productive team requires a delicate balance of skills and personalities.
A B C D E 7. I encourage team members to work faster and better.
A B C D E 8. I consult with team members before introducing new policies or procedures.
A B C D E 9. I know exactly what my team members are working on.
A B C D E 10. Management understands problems best.
A B C D E 11. I decide how things will be done.
A B C D E 12. I give praise or express appreciation to my team members.
A B C D E 13. I expect to see results every day.
A B C D E 14. I try to select team members whose personalities will blend well.
A B C D E 15. My team members choose their own assignments.
A B C D E 16. I explain my actions to team members.
A B C D E 17. Projects progress on a predictable schedule.
A B C D E 18. I work to build team spirit.
A B C D E 19. I encourage work after hours to complete the project.
A B C D E 20. I encourage discussion of non-work issues during working hours.
A B C D E 21. I know how much each team member is accomplishing.
A B C D E 22. Things go better when I am flexible.
A B C D E 23. I assign specific tasks to team members.
A B C D E 24. I enjoy working closely with other team members.
A B C D E 25. Pressuring team members to work harder causes them to slow down.
A B C D E 26. I trust my team members to exercise good judgement.
A B C D E 27. My team members know exactly what is expected of them every day.
A B C D E 28. My team members feel free to speak with me.
A B C D E 29. I give my team members detailed instructions.
A B C D E 30. Decisions made by groups or committees have the best chance to succeed.
A B C D E 31. Goals, quotas, and bonuses are the best incentives.
A B C D E 32. I work with and assist other team members.
A B C D E 33. I persuade others that my actions are in their best interests.
A B C D E 34. My team members like me.
A B C D E 35. I let my team set its own pace.
A B C D E 36. I grant authority to others.
A B C D E 37. I give special treatment to top producers.
A B C D E 38. I encourage team members to mature and gain skills by taking on challenging projects.
A B C D E 39. I work hard for promotions and leadership positions.
A B C D E 40. I avoid criticizing a team member when someone might overhear.

Monday, August 7, 2017

Management styles

Current trends in management
  • Do more with less
  • Listen to your customers
    • Take literature and apply to setting
  • Focus on quality service
  • Measure your performance
Trends change all the time.

Management by objectives (MBO)

  • Four basic management functions
    • Set objectives
    • Organize
      • Around objective
    •  Measure
      • Whether objectives are met
    • Develop people
Six other management tasks identified by Drucker
  • Take risks
  • Make strategic decisions
  • Build a team
    • Management should collaborate
  • Communicate quickly and clearly
  • See the role of the unit in the context of the organization as a whole
  • Manage by walking around
Crainer, Stuart. The Ultimate Business Library: 110 Thinkers Who Really Make a Difference. New York: AMACOM, 1998, p. 53.

Total quality management

  • Based on the writings of W. Edward Deming
  • Roots in the Japanese concept of quality circles
  • Emphasis is on achieving customer satisfaction, continuous improvement of organizational processes and on the production of high quality products and services
All effort needs to be put in for total quality management to work.

PDCA cycle

  • The Plan-Do-Check-Act Cycle
  • Plan carefully what needs to be done
  • Do it, i.e., carry out the plan
  • Check on progress and results
  • Act on both positive and negative results
  • Start the cycle again with a revised plan
The PDCA cycle is part of TQM, similar to strategic planning. What are the parent organization’s missions? Can they see what is in it for them? There are numerous strategies in organizations, some can be similar with only a twist.

  • The next person who gets your work
    • Not necessarily the public. Could be a department within the library, e.g., Acquisitions, Cataloguing
  • You must know the requirements of your customer
Measure progress
  • Set key indicators and targets
  • Strive for effectiveness and efficiency
  • Effectiveness: doing the right things
  • Efficiency: doing things right
TQM in libraries
  • Based on
    • Customer focus
    • Process improvement
      • How can libraries continually improve? E.g. interlibrary loan - type four part form, send/receive by mail, then fax machine, e-mail, Internet, Arial scanning
    • Employment empowerment
      • More libraries are allowing employees to make decisions with perhaps not applying rules
Learning organizations
  • Theory by Peter Senge
  • Need to tap people’s commitment and capacity to learn
  • “Learning is about changing individuals so that they produce results they care about, accomplish things, that are important to them”
Crainer, Stuart. The Ultimate Business Library: 50 Books that Shaped Management Thinking. New York: AMACOM, 1997, p. 237.


What makes a leader?
Visible Listening skills
Inspiring Motivated
Enthusiastic Passionate
Authority Allows feedback for own improvement
Consistent decision making Willing decision making
Observes/utilizes strengths/weaknesses Can draw individuals group/delegate
Balance between taking charge/backing off Inner confidence
Willing to admit defeat/responsibility for own vision Vision
Integrity Decisiveness
Dependability Ability to communicate

Examples of good leaders:
  • Donald Trump, risk taker
  • Bill Clinton, charismatic
  • Winston Churchill, inspiring
  • Adolf Hitler, enigmatic
  • Lee Iacocoa, vision, innovative, motivate
  • Mother Theresa/Ghandi, lead by nature

From: Be Prepared to Lead, Applied Leadership Skills for Business Managers, Instructor’s Manual.

Leadership styles

Employee types