Monday, September 14, 2015

Acquiring, appraising and accessioning

Acquiring
  • Donations
    • Be proactive, but avoid accepting items inappropriate to your archives policy
    • Always complete a deed of gift form
      • Name of the donor
      • Name of the recipient archives
      • Description of the material
      • Conditions of deposit or access restrictions (if any)
      • A statement including transfer of ownership (and copyright)
      • Date of the acquisition
      • Signatures of both the archivist and the donor
Deed of gift forms
Sample deed of gift forms:
Council of Nova Scotia Archives http://www.councilofnsarchives.ca/node/228

White Rock Museum Archives https://web.archive.org/web/20041121124212/http://aabc.bc.ca/aabc/wrdeedofgift.pdf

University of Victoria Libraries  http://www.uvic.ca/library/use/policies/col/howdoi/Arc_SC_Gift.pdf

Deed of gifts
Society of American Archivists. A Guide to Deeds of Gift  http://www2.archivists.org/publications/brochures/deeds-of-gift

Acquiring

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