Monday, February 8, 2016

Literature of science and technology

Bonn, G. S. and L. C. Smith. “Literature of science and technology.” McGraw-Hill Encyclopedia of Science and Technology. 8th ed. New York: McGraw-Hill, 1997. pp. 139-145.

The accumulated body of scientific-technical writings published to serve the informational needs of, primarily, scientists, engineers, and research workers, and, to the extent that it can be understood, the general public. This vast literature is worldwide in origin, international in language, diverse in subject content, varied in form, uneven in quality, and expensive. An ever-increasing portion of it is being produced, stored, and retrieved or published electronically, and is being made available on film, tape, CD-ROM or magnetic disk, or through remote terminals as well as in print-on-paper format. 
The primary sources of scientific-technical information are the first (and often the only) published records of original research and development, and accounts of new applications of science and engineering to technology and industry. These unorganized and usually not closely related contributions appear almost exclusively in periodicals, topical compilations such as Festschriften, and independently published proceedings of conferences, separate research reports or monographs, patents, standards, dissertations, or manufacturers’ literature. 
Organized works and compilations that derive from or refer to the primary-source literature make up the secondary sources of scientific-technical information: the handbooks, encyclopedias, treatises, bibliographies, reviews, abstracting and indexing serials, machine-readable bibliographic databases and databanks, other reference works, and, of course, all translations. 
Guides to the literatures, directories (of persons, organizations or products, for example), and textbooks are often looked upon as tertiary sources. Popularizations, biographies, histories, and similar relatively nontechnical publications are thought of as being about science rather than of science. 
Primary sourcesThese are the records of original research, patents, standards, and manufacturers’ literature. 
PeriodicalsThese publications traditionally make up the bulk of the primary-source literature of science and technology. Periodicals include journals, bulletins, transactions, proceedings, or other serial publications that appear regularly and continuously in numbered sequence, but not newspapers or annuals. More than 20,000 scientific and technical periodicals are published worldwide.
At least 150 countries regularly publish research journals in science-technology, and these may appear in many different languages. The growth of English as the major language of science has not displaced the considerable body of material in other languages, but the importance of language varies from subject to subject, and the importance of subject varies from country to country. 
Current issues of some periodicals are available on black-and-white or coloured microfiche as well as in print-on-paper format, and complete volumes of many periodicals are available on microfilm for space-saving storage. Some periodicals are available online in electronic form, although most have printed counterparts. Many authors are still reluctant to publish in nonprint formats alone, but electronic peer-reviewed journals with graphics and searchable texts are an alternative. See PHOTOCOPYING PROCESSES; PRINTING. 
The contents of periodicals vary considerably in the kind of material included as well as in the technical level. Professional, scientific, and technical societies, for example, tend to emphasize basic research and the more technical aspects to a subject, while industrial and trade associations lean toward the practical, personal, and popular side. Societies, too, almost uniformly make use of highly qualified subject experts, called referees, to evaluate critically all original contributions before they are published, thus imparting reliability, authoritativeness, and prestige to their publications. Other organizations, such as research institutes, university experiment stations, and government agencies, publish periodicals comparable with those published by the societies, but such organizations are more likely to emphasize their own work. There are, of course, noteworthy exceptions. 
Conference papers. Papers presented at national and international scientific conferences, symposia, colloquia, seminars, and other technical meetings often are important contributions to the primary-source literature of science and technology but are also often uneven and elusive. At widely varying intervals following their presentation they may be published as complete (or partial) collections by the convening bodies themselves, by the parent scientific societies, or by private publishers; they may appear as articles in, or supplements to, regular journals; or they may only be noted or at most abstracted. Audiotapes are sometimes available as supplements to, or substitutes for, printed proceedings. Sometimes papers are preprinted and not later published at all, thus being made available only to those who attend the meetings or who write for them in time. Announcements of forthcoming scientific meetings as well as of resulting technical publications are now published regularly. World Meetings, for example, is a 2-year registry of such meetings, and Index to Scientific and Technical Proceedings is one of several indexes to the resulting publications. 
Research monographs. These are separately published reports on original research that are too long, too specialized, or otherwise unsuitable for publication in one of the standard journals. Each monograph is self-contained, frequently summarizes existing theory or practice before presenting the author’s original and previously unpublished work, and is likely to be one of a series in the same field. Research monographs are also being published on microfiche with paper copies available on demand, a practice which may escalate as costs of print-on-paper publishing continue to rise. 
Research reports. Reports from research and development projects make up another important part of the primary-source literature of science and technology. Reports are a more primitive form of literature because they are produced earlier in the research program, often as progress reports. While a progress report is only a temporary reference, it is important because it may include negative results and incidental data which may be missing from a final report.
Research reports originate in all research organizations doing work under contract to the United States government and are in turn distributed to all installations (including designated depository libraries) that have an interest in them. Classified reports, those containing data having some bearing on national security, are distributed only to properly cleared individuals or organizations. Since distribution of even unclassified reports is somewhat limited, few of them are indexed, abstracted, or even listed by the standard services which cover other parts of the primary literature. 
The National Technical Information Service (NTIS) of the U.S. Department of Commerce (Springfield, Virginia) is the agency responsible for the announcement, sales, and distribution of unclassified research, development, and engineering reports, translations, and other analyses prepared by United States and foreign government agencies, by their contractors or grantees, or by special technology groups, including many information analysis centers. NTIS also is the source for federally generated machine-processable data files and software. Since 1981, it has had the additional responsibility of operating an indexing service covering ongoing federally sponsored research projects, a service previously provided by the Smithsonian Science Information Exchange (SSIE). Established in 1970, NTIS superseded the Clearinghouse for Federal Scientific and Technical Information. 
Summaries of unclassified government research reports and of available translations of foreign research reports are published in the comprehensive biweekly Government Reports Announcements & Index (GRA&I) and in the 27 NTIS Alerts, each covering a different subject area. Copies of the full reports are available from NTIS in paper copy or microform, and the NTIS database can be searched online through major vendors. 
While the GRA&I and the 27 NTIS Alerts cover most government unclassified research reports, several government agencies also publish their own more specialized announcements and abstracts. Examples include Scientific and Technical Aerospace Reports (STAR), published by the National Aeronautics and Space Administration (NASA), and Energy Research Abstracts (ERA), published by the U.S. Department of Energy. 
Preprints. Preprints are research-in-progress reports to the small but often international group of fellow scientists working in the same relatively narrow research speciality, somewhat after the fashion of seventeenth-century “invisible colleges”. Like government research reports, the preprint is a primitive form of technical literature, unrefereed and unannounced but historical. In the past, preprints were far more elusive than conference papers since only those on particular “preprint circuits” knew of their existence, even though they may have been cited as references (for example, “in preparation”). However, now that many scientists are conferring with each other via computer conferencing and electronic mail, paper preprints are becoming obsolete except for possible record purposes. Preprint databases are being developed with abstracts distributed via electronic mail to announce the availability of new titles and the full text for downloading via a computer network. To scientists on the research frontiers, paper prints or preprint electronic reports are vital (and quite conventional); to others they may be stimulating or perhaps just interesting. Yet even mere identification of specific areas of ongoing research can help research and development managers and policy makers to avoid unwarranted duplication of research effort and expense as well as to suggest other areas where research could be more profitable. 
Patents. Patents are considered part of the primary-source literatures, since an invention must be new in order to be patented and more often than not there will be no other published description either of the idea or of its application. Patents are sources of information about new products, microorganisms, and chemical compositions. Announcement publications, abstracts journals, and the individual patents are available from the various patent offices and in selected depository libraries, but extensive patent searches require knowledge of both the subject field and patent law, as well as much time. There are more than 130 patenting authorities in the world. 
Standards. Often a standard is a pamphlet describing acceptable levels of dimension, quality, performance, or other attributes of materials, products, or processes. Standards are established by general agreement among representatives of concerned groups, such as manufacturers and consumers, and may be issued by companies, trade associations, technical societies, government agencies, and national or international organizations. Technical societies also often issue statements of recommended practice as followed by competent practitioners. 
Dissertations. Doctoral dissertations and master’s theses are reports of original research. Although the research may later be reported in one or more periodical articles, dissertations and theses may still be consulted for their comprehensive literature reviews and for details not included in subsequent publications. 
Festschriften. Compilations of scholarly papers memorializing a distinguished scientist, scientific society, or important scientific event often contain accounts or results of original research, the significance of which may well be comparable with that of the person, society, or event being commemorated. Each paper usually is related to some aspect of the subject’s work or professional interest.
Manufacturers’ literature. These publications are often the only source of specific information about particular products or their development; if the information is not published elsewhere, this source becomes a primary source. Technical service bulletins, data sheets, price lists, catalogs, and other specialized publications describing a manufacturer’s equipment or processes are typical examples. 
Secondary sourcesReference works, which make up the bulk of the secondary literature, are in three types:
  • Those which in effect index selected portions of the primary literature and which thus aid in finding what has been published on a given subject (and where) generally or specifically, recently or retrospectively, for examples, indexes themselves, bibliographies, indexing serials, and under certain conditions, abstracting serials, all of which, if computer-compiled, may become machine-readable bibliographic databases.
  •  Those which survey selected portions of the primary literature and which thus aid in acquiring state-of-the-art, recent background, or comprehensive and definitive information on a given subject; for example, reviews, treatises, monographs, and again under certain conditions, abstracting serials.
  • Those which themselves contain the desired information (but rather concisely presented), such as established facts, formulas, procedures, equations, meanings, theories, history, and biography. All this information is compiled selectively from the primary literature and arranged in some definite manner for convenience in finding; for example, dictionaries, encylopedias, handbooks, and compilations of tables. An increasing amount of the statistical, numerical, and structural data found in these works is also available from machine-readable data banks.
Technical translations are another important (and expensive) part of the secondary literature of science and technology. For all practical purposes these take on the characteristics of the particular primary-, secondary-, or tertiary-source literature that was translated, and they are often treated as if they were in fact the original publications. Translations, of course, are not new to science and technology, but since 1957 a crash program to disseminate scientific-technical information has encouraged many more government, society, academic, and private organizations throughout the world to produce English translations of works published originally in Russian, Chinese, Japanese, and other languages; translations from English into these languages are also occurring.
Some 500 periodicals translated into English are now available in cover-to-cover, selected articles, or abstract form, and additional thousands of separate articles, monographs, and other works translated into English are available from commercial sources, from NTIS, from the National Translations Center (U.S. Library of Congress), and from similar agencies in Canada and elsewhere. Many authors of research papers still prefer to cite original sources, so translations tend to serve largely as a kind of monitoring system with an inherent time delay for non-Western science and technology. World Translations Index, published by the International Translations Centre, announces translations in all fields of science and technology. 
Index types. The following subsections discuss the various indexing services. 
Indexes. An index is a detailed alphabetical list of the names, terms, topics, places, formulas, numbers, or other significant items in a completed works (such as a book, set, or bound journal) with exact page references to material discussed in that work. It may be part of the work or it may be published separately. Rather than alphabetically, it may be arranged chronologically, geographically, numerically, or in some other fashion. No reference work except, of course, a dictionary and possibly an encyclopedia is any better than its index; a properly compiled index is the information hunter’s most useful tool. 
Bibliographies. A bibliography is a list of references to primary or other sources relating to some given subject or person; it is usually arranged chronologically or alphabetically by authors. It may be published separately or as a part of a larger work to acknowledge information sources, recommended additional reading, or direct attention to more detailed treatment elsewhere. Almost always the time span and the subject coverage are well defined, so that a good bibliography represents a definitive coverage of the literature within the defined limits and makes retrospective literature searching that much easier. 
Indexing serials. An indexing serial, sometimes called a current bibliography, is a regularly issued compilation of titles of articles (or of subsequent references to them) that appear in current primary-source journals; titles of new books and of separately published material are often also included. In each issue the titles usually are listed alphabetically by subject; but they may be listed by both subject and author in one alphabet, or the authors indexed separately. Issues are published with a specific frequency, weekly or monthly, for example, and they may cumulate. Some indexing serials aim to cover only selected journals in their fields but do it comprehensively, listing only articles of real substantive interest. Current issues of typical indexing serials aid in finding recent articles, while bound sets are helpful in searching older literature, especially that published before the advent of machine-readable bibliographic databases in the 1970s. 
Express services (such as Current Contents), which reproduce, often translate, and index the tables of contents of selected current primary-source journals and then distribute the usually weekly compilations by air mail or computer networks, are important current awareness aids as well as pertinent leads to reprint sources. 
Most indexing service are now being compiled and printed with the aid of computers, and the tapes become available for custom literature searches by the producer or for online searches through vendors of information services which lease them. In some cases the tapes may also be purchased. 
Abstracting serials. An abstracting serial, also at times called a current bibliography, is a regularly issued compilation of concise summaries of (1) significant articles (often in a very limited subject field) that appear in current primary-source journals and (2) important new research monographs, reports, patents, and other primary-source publications in that field. In each issue the summaries usually are arranged by rather broad subjects followed by an author index, but some abstracting serials also include report number, corporate author, and more exact subject indexes as well. Most abstracting serials aim at selective substantive coverage of all known and available journals in their fields. Issues may be published with almost any specific frequency, but usually do not cumulate. Instead, exhaustive annual or multiple-year indexes according to author, subject, patent, formula, or report number are now being published. Most abstracting serials are now being compiled and printed with the aid of computers, and the tapes become available for custom or online searches or for purchase. Long runs of many abstracting serials are available in microform.

Abstracts, however published, are likely to be further behind the current primary literature than title compilations are, but they also cover much more primary literature and give much more subject information per reference. Serious research workers find lengthy runs of abstracts, properly indexed, particularly suitable for in-depth searching of the older subject literature, especially that published before the advent of the applicable subject machine-readable bibliographic database. They find the current issues to be particularly suitable for keeping abreast of worldwide scientific progress in their chosen fields. Abstracts thus serve both as indexes to specific information and as surveys of particular subject areas. 
Bibliographic databases. A bibliographic database is essentially a current bibliography or an indexing or abstracting serial in machine-readable form. It may be used to print paper copies in journal format, or it may be used to provide online (user-interactive) or batch (custom once-only) search service by the producer or by an information service vendor. Bibliographic databases are also distributed on CD-ROM, searchable by using a microcomputer. Some databases cover the literature of a subject, while others cover particular types of primary literature (dissertations, standards, patents, conference papers). References may be retrieved online or from CD-ROMs by using sophisticated search strategies, including terms from title and abstract as well as index terms. See DATABASE MANAGEMENT. 
Survey types. The following subsections discuss the various survey types of reference works.
Reviews. A review is a subject survey of the primary literature usually covering the material that was published since the most recent review on the same subject. A good review accumulates, digests, and correlates the current literature and indicates the direction future research may take. A critical or evaluative review by a competent author is an important aid in keeping up with the work being done in a particular field and in spotting the outstanding developments. A review may appear as one of a collection of more or less related papers in an annual, a quarterly, or monthly series, or it may appear as an article in a regularly issued primary-source subjects journal. 
Review reference lists are often extensive and, in a way, form a definitive bibliography of the subject for the period covered. One shortcoming of a review, though, is the inevitable delay before comprehensive and critical coverage of the primary literature can be obtained; one hindrance in getting a good review is the difficulty in finding a qualified specialist with both the time and literature-searching competence to do the job. Nevertheless, information experts believe that reviews are and will continue to be an important part of the literature of science and technology. 
Treatises. A treatise is a comprehensive, authoritative, systematic, well-documented compilation or summary of known information on a subject, covering it so completely that the work becomes definitive at the time of writing. Thus a treatise is an aid in acquiring a foundation in a subject adequate to enable a trained individual to carry on advanced research; at the same time, it is a source of facts, procedures, theories, and other important data, presented in such a way to show their development, correlation, and probable reliability. A treatise combines characteristics of an advanced textbook and handbook; in fact, certain multivolume German Handbücher and certain multivolume British textbooks are good examples of treatises. One drawback to a treatise is that it is soon out-of-date. By the time the last part of a multipart treatise is published, the first parts are already quite old. Here, too, the time lag is unavoidable because of the scholarly inventory nature of the work itself. Periodic supplements and occasional new editions of the whole or of consecutive parts help overcome this lack of recency of the basic work, and so long as the dates of publication and the probable value of the original sources are clearly brought out, the usefulness of a treatise will not be impaired. 
Monographs. A monograph, in effect, is a short treatise on a particular subject, a single division or part of a larger branch of knowledge. Hence it can be more up to date when it is published and can be brought up to date more easily for a revised edition; it frequently is published as part of a series. Almost any book on a special topic may be called a monograph unless obviously it is something else, for example, a research monograph, part of the primary literature already discussed, or a textbook, discussed later. 
Reference tools. Five major types of reference tools are encyclopedias, dictionaries, handbooks, critical tables, and machine-readable data banks. 
Encyclopedias. An encyclopedia is an idea book. It deals with concepts and is usually arranged alphabetically by separate subjects, those parts of all knowledge or of a branch of knowledge which are considered to be significant by the compilers. Treatment is as thorough as space will permit and may be descriptive, explanatory, statistical, historical, or evaluative, but it should be impartial and should summarize the information thought to be of the most general value at the time of writing. Illustrations, tables, drawings, and photographs are often used, lavishly on occasion. Source references may or may not be given, so authoritativeness depends largely on the reputations of the publisher and of the authors of the individual articles. The large-subject approach usual in a multivolume set requires a competent index, while the small-subject approach usual in a one-volume work does not; however, if the subject arrangement is not alphabetic, an index is indispensable. 
An encyclopedia is designed to give a summary of background knowledge and a discussion of concepts in a particular field, useful for orientation in a strange subject area and for determining key words for more specific searching. One-volume encyclopedias give something less than this and tend to be considered and used as expanded dictionaries. 
Dictionaries. A dictionary is a word book. In science and technology its purpose is to define commonly used terms as simply as possible, preferably without much recourse to other technical terms and, in addition, with some indication of the specific subject field in which a given definition is the accepted one. Etymology and pronunciation of terms may also be included. Terms may be illustrated to show shape or use, and the treatment of terms may be expanded beyond simple definitions to include information bordering on encyclopedic or handbook coverage. A good technical dictionary always gives the generally accepted correct spellings of the words it defines, and it often notes variants. For acronyms and abbreviations, the fully spelled out terms are given. Bilingual and polylingual dictionaries normally give just the direct equivalent word in the other language with no definition other than identifying the subject field in which it is used.

Handbooks. A handbook (or manual) in science and engineering usage is a compact, fairly up-to-date, relatively complete, authoritative compilation of specific data, procedures, and professional principles of a subject field. Much of the information is given in tables, graphs, and diagrams, and illustrations are freely used. Symbols, equations, formulas, abbreviations, and concise technical language all help condense much practical information into a handbook, but they also require that the reader already has rather a broad knowledge of the field in order to use the work effectively. Hallmarks of a good handbook are an exhaustive index, up-to-date references, expert editorial staff, easy-to-read printing, and convenient format. The term handbook implies ready reference in a technical subject field. The term manual in common usage implies instruction in how to do something with the aid of very explicit step-by-step directions.
Critical tables. A collection of standard preference data (for example, physical and chemical properties of materials) that has been compiled, documented, evaluated, published, and kept up-to-date by reputable and responsible specialists is an essential reference tool to the working scientist or engineer. The compilation of a directory of critical (that is, critically evaluated) tables of standard reference data from worldwide sources is the responsibility of the World Data Referral Centre in Paris, established by the international Committee on Data for Science and Technology (CODATA). The National Standard Reference Data System of the National Institute of Standards and Technology is the United States affiliate. 
Data banks. A data bank is a compilation of numerical, statistical, or structural (for example, chemical) data in machine-readable form. Advances in instrumentation in all fields of science and technology have led to dramatic increases in the amount of data available, from gene sequences to space-based Earth measurements. When data banks are accessed online, numerical data may be retrieved and manipulated using available computer programs. 
Tertiary sourcesThese sources include textbooks, directories, and literature guides. 
Textbooks. A textbook is a standard work used for instruction, arranged so as to develop an understanding of a branch of knowledge rather than to impart information for its own sake. Textbooks characteristically are graded in difficulty and are, therefore, suitable for either introductory or advanced study at almost any level, depending on the background of the reader. The most elementary textbooks assume no prior knowledge or experience at all; they work with and build on long-established (and sometimes already superseded) theories and concepts and proceed logically to newer and more advanced ideas as the student learns to master the material. The most advanced textbooks, on the other hand, take on the aspects of monographs or treatises in the thorough coverage, systematic development, and rigorous treatment of their subjects. 
Directories. A directory is an alphabetical listing of at least the names and addresses of persons, organizations, manufacturers, or periodicals belonging to a particular class or group. The directory may include indexes or supplementary lists by subject field, geographical location, product, or some other desirable classification. It may be published separately in one or more volumes, or it may appear as a part in, an issue of, or a supplement to another work such as a journal or the proceedings of a society; it may be revised from time to time or not at all. 
Biographical directories vary in coverage from annual membership lists with only the briefest information about the persons listed to the specialized compendiums of the Who’s Who type. Trade and product directories, often appearing as annual buyers’ guide issues of certain industrial and trade periodicals, frequently contain an unsuspected variety of information, such as sources, producers, dealers, properties, hazards, shipping instructions, trade names, and trademarks. Industrial directories—city, state, national, and international—often contain considerable data on manufacturers and their officials, subsidiaries, plants, dealers, capitalization, trade names, and products. 
Organization directories of learned societies, professional associations, research establishments, trade groups, educational institutions, and government agencies, for example, usually give at least the officers, the address, the functions, and the date of establishment of each organization listed; coverage varies from community-size to worldwide. Periodical directories include full bibliographic information, frequency, publisher, and price of each title listed; some also include index coverage, advertising arrangements, and availability in libraries. The more complete periodicals directories and lists are often considered to be national or subject bibliographies rather than directories. 
Literature guides. A literature guide is a reference manual designed to aid research workers or other prospective users in finding their way into and through the literature of a specific subject field. Its purpose is to acquaint its readers with the important types of information sources available to satisfy their needs and to help them make fruitful current or retrospective literature searches. Library resources and services are discussed, and all important specific and related titles of works in the field are cited and many are described quite fully. Guides also exist, in both print and audiovisual forms, to assist users of specific reference tools, searching aids, or information services. 
Information sourcesCollecting, organizing, and providing easy access to the literature are generally performed by libraries with the aid of the tools produced by professions, governmental, academic, trade, and other members of the international information industry. 
Role of libraries. The library has long been the institution most concerned with the methods, skills, and systems for the acquisition, storage, preservation, retrieval, and use of literature. The depth of a library’s concern has always been determined primarily by the needs of those it serves and by the fields of literature it handles.
A subject-specialized research library acquires, classifies, catalogs, stores, and supplies both whole works and bits of information as precisely as possible, combining library practice with the techniques of documentation or information science. 
But science-technology is vast, polylingual, expensive, and only imperfectly distributed or indexed (although better than most other subject literatures). No large research library can have everything published in even a relatively narrow subject field, to say nothing of the broader subject disciplines. 
To the serious research worker, to industry, and to science itself, this present inability of libraries (however large, rich, dedicated, or specialized) to cope with the literature of science and technology is a very critical matter. In an attempt at solving this problem, local, regional, national, and international networks have been developed among libraries of various types, with members associated electronically in order to share resources, services, or internal technical procedures. Thus anyone in need of specialized information can get help from the total resources of a particular network or, if need be, any other network, by inquiring first at the local public, academic, or special library. 
Role of information technology. Of even greater help to the serious research worker is the rapid development of electronic information and telecommunication systems combined with improvements in input and output devices and storage media. The Gale Directory of Databases lists over 2200 databases of all types in science and technology. In addition to the bibliographic databases and data banks listed as separate categories above, many other databases are machine-readable counterparts of various primary, secondary, or tertiary sources. Examples include the full text of several periodicals dealing with chemistry and medicine, an encyclopedia of chemical technology, chemical dictionaries, biographical and organizational directories, textbooks in emergency medicine, and the full text of technical reports. At present, most databases are equivalent to or supplements of their printed counterparts rather than total replacements. In the case of full text in electronic form, text can be searched for combinations of key words, and retrieved text can be displayed or printed on demand at remote terminals, or it may be produced in microform (computer output microfiche, or COM).
The kinds of information needed by research workers and now found in the present varied literature of science and technology probably will not change much over the years. But the form and manner in which information is produced, published, stored, retrieved, and analyzed certainly will change as information science and technology and the information industry (1) find out more about how information is really used by research workers, and (2) find ways to solve problems that seem to beset the new electronic information systems: reliability, security, access vocabulary, copyright, archiving, and user visual fatigue, among others. Some solutions to these problems are emerging. For example, the Copyright Clearance Center operates a centralized photocopy authorization and payment system on behalf of copyright owners, both foreign and domestic, providing a practical means for organizations to comply with copyright law in the use of scientific-technical information. 
New technologies continue to be introduced. CD-ROMs offer the possibility of high-volume, low-cost storage of databases, including multimedia. Microcomputers are proving to be versatile devices, used by individual scientists and engineers for both document creation and retrieval of information from databases. The Internet, a worldwide system of interconnected computer networks, allows access to information resources all over the world from a desktop computer workstation. Software tools for navigation and retrieval improve access to distributed resources, including data, images, sounds, text, and computer programs. See MICROCOMPUTER; MULTIMEDIA TECHNOLOGY; OPTICAL RECORDING. 
Documenting progress. Research, development, and state-of-the-art reports and current news items covering all aspects of the science information field may be found through Library and Information Science Abstracts (an abstracting serial) and Library Literature (an indexing serial). Machine-readable database material is featured in Online, Online & CD-ROM Review, and Database.



George S. Bonn; Linda C. Smith

Bibliography. C. D. Hurt, Information Sources in Science and Technology, 2nd ed., 1994; H. R. Malinowsky, Reference Sources in Science, Engineering, Medicine, and Agriculture, 1994; E. Mount and B. Kovacs, Using Science and Technology Information Sources, 1991; National Academy of Sciences, Realizing the Information Future: The Internet and Beyond, 1994; G. Stix, The speed of write, Sci. Amer., 271(6):72-77, December 1994; R. D. Walker and C. D. Hunt, Scientific and Technical Literature: An Introduction to Forms of Communication, 1990.

Monday, February 1, 2016

Science and technology readings and resource list

History and development of science and technology
Readings

*“Science.” Microsoft Encarta Online Encyclopedia 2004. http://web.archive.org/web/20060423081815/http://encarta.msn.com/encyclopedia_761557105/Science.html
Omit section E. “Social Sciences” in part IV “Branches of Science,” and section F.3 “Social Sciences,” in part V “History of Science”.


“Science and Society”. The Canadian Encyclopedia. http://www.thecanadianencyclopedia.com/articles/science-and-society
From Canadian perspective. Article by David Suzuki.


History and timelines
Alterna Time https://web.archive.org/web/20150907174950/http://www3.canisius.edu/~emeryg/time.html
Collection of timelines on the Internet compiled by a U.S. college librarian. Includes section on science and technology.


History of Science on the web http://web.archive.org/web/20060103090528/http://cybrary.uwinnipeg.ca/find/guides/guideDisplay.cfm?guideID=50


University of Delaware Library. Internet Resources for History of Science and Technology. http://web.archive.org/web/20041129092802/http://www2.lib.udel.edu/subj/hsci/internet.htm


Literature of science and technology
Readings

*Bonn, G. S., and L. C. Smith, “Literature of Science and Technology,” in McGraw-Hill Encyclopedia of Science and Technology, 8th ed. New York: McGraw-Hill, 1997. REF Q 121 M3 v. 10 1997


*Chin, Robert A. “Disseminating, Archiving, and Retrieving New Knowledge in Industrial Technology: Implications for the Discipline and NAIT.” Journal of Industrial Technology 15.2 (1999) 1-6. https://web.archive.org/web/20070715095527/http://www.nait.org/jit/Articles/chin0299.pdf

Structure of the Biomedical Literature http://web.archive.org/web/20040818172817/http://www.mco.edu/lib/education/ime4_structure_lit.html
Library instruction site from Medical College of Ohio. Covers: Scientific Information Life Cycle, Garvey-Griffith Scientific Communications Model, Influence of Electronic Scientific Communication


Tenopir, Carol and King, Donald W. “ Towards Electronic Journals: Realities for Scientists, Librarians, and Publishers.” Psycoloquy: 11.84 (2000) http://web.archive.org/web/20040812085710/http://psycprints.ecs.soton.ac.uk/archive/00000084/


Sources of information in general science and technology
Readings

Holmberg, Melissa. “Using Publishers’ Web Sites for Reference Collection Development.” Issues in Science and Technology Librarianship, Winter 2000. http://www.istl.org/00-winter/article3.html


Selection tools

Academia: An Online Magazine and Resource for Academic Librarians http://www.ybp.com/acad/
A monthly online magazine of academic titles and information, from YBP (formerly Yankee Book Peddlar and Baker & Taylor). Covers all subject areas, not just science and technology.


Booklist http://www.booklistonline.com/default.aspx?AspxAutoDetectCookieSupport=1
Produced by the American Library Association, covers some adult non-fiction in the areas of pure science, technology, and health and medicine. Both print and online reference materials is covered in a separate section. An index to the site is available at http://web.archive.org/web/20080124140409/http://www.ala.org/ala/booklist/booklistindexes/indexes.htm


BookPage: America’s Book Review
http://www.bookpage.com/
Online version of a monthly book review distributed nationwide in the U.S. by more than 2,000 bookstores and libraries. Covers all topic areas but contains a site search engine in the archives section.


Choice: Current Reviews for Academic Libraries http://www.ala.org/acrl/choice/
Each issue has a section which reviews reference titles in science and technology.

E-STREAMS: Electronic Reviews of Science & Technology References Covering Engineering, Agriculture, Medicine and Science http://web.archive.org/web/20041012083342/http://www.e-streams.com/
E-STREAMS is a collaborative venture between H. Robert Malinowsky of the University of Illinois at Chicago and YBP Library Services, a Baker & Taylor Company. E-STREAMS is free of charge and is available only in electronic form.

Reviews for science books dating back to January 1998. To locate a review of a particular title, search on the title phrase. The results will list the particular E-Stream issue the review was published in.

Issues in Science & Technology Librarianship http://www.library.ucsb.edu/istl/
Quarterly electronic journal of the Science & Technology Section. Association of College & Research Libraries. Serves as a vehicle for sci-tech librarians to share details of successful programs, materials for the delivery of information services, background information and opinions of topics of current interest, to publish research and bibliographies on issues in science and technology libraries. Includes book reviews, reviews of databases and science and technology resources on the Internet.

Library Journal
Fulltext available on EBSCOhost Academic Search Premier. Reviews reference material.


Outstanding Reference Sources 

http://web.archive.org/web/20070912055655/http://www.ala.org/ala/rusa/rusaprotools/outstandingref/thelists1/lists.htm
The titles, selected by RUSA’s Reference Sources Committee, represent high-quality reference works that are suitable for small to medium-sized libraries. Covers all subject areas, including science and technology.


Sci-Tech Library Newsletter

http://www-sul.stanford.edu/depts/swain/nsflibnews/
The Sci-Tech Library Newsletter is a monthly publication produced by Stephanie Bianchi of the National Science Foundation, which is based in the United States. The newsletter highlights new and important web sites in the areas of science, technology and engineering.


Bibliographies and guides to the literature

American Reference Books Annual / Bohdan S. Wynar, editor in chief; Anna Grace Patterson, editor. Englewood, Colo. : Libraries Unlimited.
Also available as ARBA Online which covers 1995 to date. http://arba.odyssi.com/ 


BUBL: Science Links
http://web.archive.org/web/20120515202519/http://bubl.ac.uk/link/s/sciencelinks.htm


CISTI Virtual Library Hotlinks Recommended Resources: Science and Technology http://fox.nrc.ca/zone/cisti/special/hotlinks/index_e.shtml


Guide to Reference Books / edited by Robert Balay; associate editor, Vee Friesner Carrington; with special editorial assistance by Murray S. Martin. 11th ed. Chicago: American Library Association, 1996. Ref Z 1035.1 G89 1996


Guide to Reference Materials for Canadian Libraries / editor: Kirsti Nilsen with the assistance of Alanna Kalnay; consulting editor, Claire England. 8th ed. Toronto : University of Toronto Press, 1992. Ref Z 1035.1 G91


Information Sources in Science and Technology / C. D. Hurt. 3rd ed. Englewood, Colo. : Libraries Unlimited, 1998. Z 7401 .H85


Internet Public Library: Science & Technology http://www.ipl.org/IPLBrowse/GetSubject?vid=13&tid=7115&parent=0


Internet Resources: Science Links https://web.archive.org/web/20040822024716/http://wpl.winnipeg.ca/library/onlineresources/internet/science.asp
From Winnipeg Public Library. This page contains links to a selection of web-based information and educational resources in Science. Specific fields covered here include Astronomy, Biology, Chemistry, Earth Sciences, Engineering, Mathematics and Physics.


Martindale’s the Reference Desk http://www.martindalecenter.com/
A vast collection of resources in all areas; particularly strong in weather, medical and science, and internet resources—but strong representations for practically everything.


Reference Sources in Science: Engineering, Medicine, and Agriculture / H. Robert Malinowsky. Phoenix, Ariz. : Oryx Press, 1994. Z 7401 .M278


Scientific and Technical Information Sources / Ching-chih Chen. 2nd ed. Cambridgge, Mass. : MIT Press, 1987. Z 7401 .C48


The Virtual Library: Natural Sciences and Mathematics http://vlib.org/Science


The Virtual Library: Engineering http://vlib.org/Engineering


Walford’s Guide to Reference Material, Volume 1: Science and Technology / edited by Marilyn Mullay and Priscilla Schlicke. 8th ed. London: Library Association, 1999. Ref Z 1035.1 .W34


Abstracts and indexes

General Science Index
Indexes popular and professional science journals published in the United States and Great Britain. Subject headings have been designed for the non-specialist and student. Subject coverage includes atmospheric science, earth science, conservation, food and nutrition, genetics, nursing and health, physiology, and zoology. From H. W. Wilson.


IngentaConnect http://www.ingentaconnect.com/
Ingenta is a databases of current article information taken from over 25,000 journals in a wide variety of disciplines. It allows you to search for articles by keyword search or to browse the contents page of specific journal issues. Offers document delivery for a fee.


Science Citation Index
Multidisciplinary index to the journal literature of the sciences. Provides access to current and retrospective bibliographic information, author abstracts, and cited references found in 3,700 of the world’s leading scholarly science and technical journals covering more than 100 disciplines. From ISI (Institute for Science Information) which is now owned by Thomson.


Scirus http://www.scirus.com
A science specific search engine from Elsevier Science, a large commercial publisher, designed to focus on Internet resources containing research-oriented scientific content, such as university Websites and author home pages. Citations to journal articles are also provided, although subscription is required for access to full text of journals.


Encyclopedias and dictionaries
Glossarist: Science Glossaries and Science Dictionaries http://web.archive.org/web/20080517022236/http://glossarist.com/glossaries/science/


OneLook Dictionary Search: Science
http://www.onelook.com/?d=all_sci

Science dictionaries and glossaries indexed by the OneLook® search engine.

McGraw-Hill Encyclopedia of Science & Technology. 8th ed. New York: McGraw-Hill, c1997. 20 v. Ref Q 121 .M3 1997
The standard reference work for science and technology. New edition published every 5 years. Does not contain biographies.


McGraw-Hill Dictionary of Scientific and Technical Terms
. 6th ed. New York: McGraw-Hill, 2003. Ref Q123 M34
Contains 11,000 terms and 125,000 definitions, accompanied by 3,000 black-and-white illustrations. The format continues as in the past, with letter-by-letter alphabetization. Synonyms, acronyms, and abbreviations are given within the definition. Pronunciation of each and every terms continues to set this dictionary apart from other science and technology dictionaries.


Chambers Dictionary of Science and Technology / general editor, Peter M. B. Walker. Edinburgh : Chambers, c1999. Alternate title: Larousse Dictionary of Science and Technology. Ref Q 123 .C455 1999
Compiled in Great Britain, this dictionary has been previously published in the U.S. as the Chambers Science and Technology Dictionary (1988) and the Cambridge Dictionary of Science and Technology (1990). It briefly defines more than 49,000 terms. Main entries are under the British spelling of a word, with a cross-reference from the American spelling. There are no biographical entries.


Van Nostrand’s Scientific Encyclopedia. 7th ed. New York: Van Nostrand Reinhold, 1989. 2 v. Ref Q 121 .V3
9th ed. published 2002. Oldest encyclopedia devoted solely to the sciences. Does not contain biographies.


Handbooks, directories, yearbooks, etc.

McGraw-Hill Yearbook of Science and Technology. Q 121 .M3 Y3
Updates the encyclopedia.


New York Public Library Science Desk Reference
. New York: Macmillian, 1995. Ref Q 173 .B3
Compiled by a book packager, contains science and technology information for the high-school and college student and layperson. It is topically arranged under headings such as “Scientific Measurement,” “Time,” “Biology,” “Earth Science,” and “Computer Science”. Most chapters have glossaries, brief biographies of important people in that discipline, and bibliographies for further reading. Most of the book is made up of tables and lists.


The Handy Science Answer Book. Detroit: Visible Ink Press, 2003. Ref Q 173 H24 2003
Compiled by the Science and Technology Department of the Carnegie Library of Pittsburgh.


Science and Technology Desk Reference: 1,500 Answers to Frequently-Asked or Difficult-to-Answer Questions / Carnegie Library of Pittsburgh, Science and Technology Dept. Detroit: Gale Research Inc., 1993. Ref Q173 S397 1993 / Ref Q 158 .S34


The Scientific American Science Desk Reference. New York: John Wiley, 1999. Ref Q 173 S427 1999

The work is divided into 16 sections representing different fields of science, from mathematics and physics to the environment, biology, and the health sciences. Each section contains brief essays covering the key concepts and research in the field, along with various tables and statistical data. Every section also provides the reader with a glossary, very brief biographies of important scientists, a chronology of events (generally current to mid-1998), links to relevant Web sites, and a bibliography of classic books. Black-and-white illustrations enhance the text, and a comprehensive index helps the reader locate a specific topic of interest anywhere within the work.

Monday, January 25, 2016

Science and technology

Definitions
Science: 1. The systematic observation of natural events and conditions in order to discover facts about them and to formulate laws and principles based on these facts. 2. The organized body of knowledge that is derived from such observations and that can be verified or tested by further investigation. 3. Any specific branch of this general body of knowledge, such as biology, physics, geology, or astronomy.
Academic Press Dictionary of Science and Technology.

Science, systematic study of anything that can be examined, tested, and verified.
“Science,” Microsoft Encarta Online Encyclopedia 2004.
For many the term science refers to the organized body of knowledge concerning the physical world, both animate and inanimate, but a proper definition would also have to include the attitudes and methods through which this body of knowledge is formed; thus, a science is both a particular kind of activity and also the results of that activity.
“Science,” Columbia Encyclopedia, 6th ed. New York: Bartleby Com., 2001. https://web.archive.org/web/20060525025643/http://education.yahoo.com/reference/encyclopedia/entry/science

In common usage the word “science” is applied to a wide variety of disciplines or intellectual activities which have certain features in common, e.g. library science, computer science.
Science is generally viewed as cumulative and progressive.

Science method
An organized approach to problem-solving that includes collecting data, formulating a hypothesis and testing it objectively, interpreting results, and stating conclusions that can later be evaluated independently by others.
Academic Press Dictionary of Science and Technology

  • Used by researchers to support or disprove a theory
  • Used to answer True-False questions only
Steps in scientific method
  1. Observation. You observe something in the material world, using your sense or machines which are basically extensions of those senses.
  2. Question. You ask a question about what you observe.
  3. Hypothesis. You predict what you think the answer to your question might be.
  4. Method. You figure out a way to test whether your hypothesis is correct. The outcome must be measurable.
  5. Result. You do the experiment using the method you came up with and record your results. You repeat the experiment to confirm your results.
  6. Conclusion. You state whether your prediction was confirmed or not and try to explain your results.
Science: classifications
Natural science: any of the sciences that deal with matter, energy, and their interrelations and transformations or with objectivity measurable phenomena.
Merriam-Webster’s Collegiate Dictionary. http://www.merriam-webster.com/

Natural science may be divided into:
  • Exact sciences: in general characterized by possibility of exact measurement, e.g. physics, chemistry, mathematics
  • Descriptive sciences: includes those sciences which describe, i.e. include a method of description or classification that will permit precision of reference to the subject matter, e.g. biology, geology
    • Both exact and descriptive science may be called physical science.
Branches of science
Classifications of science are arbitrary. Some see science as composed of various branches such as:

  • Physical sciences
    • Investigate the nature and behaviour of matter and energy
      • Astronomy
      • Chemistry
      • Physics
  • Earth sciences
    • Examine the structure and composition of the Earth
      • Geology
      • Hydrology
      • Meteorology & climatology
      • Oceanography
      • Palaeontology 
  • Life sciences
    • All those areas of study that deal with living things
      • Biology
      • Medicine
  • Technology
    • Practical application of scientific knowledge
      • Engineering
  • To these three basic branches some add
  • Mathematical sciences
    • Investigate the relationships between things that can be measured or quantified in either a real or abstract form
    • Others feel mathematics is not a science but it is closely allied to the sciences because of their extensive use of it
Royal Society of Canada Academy of Science
http://www.rsc.ca/en
Four divisions
  • Applied Science and Engineering
  • Earth, Ocean and Atmospheric Science
  • Life Sciences
  • Mathematical and Physical Sciences
National Academies [U.S.]
http://www.nationalacademies.org/

Comprised of four organizations

  • The National Academy of Sciences
  • The National Academy of Engineering
  • The Institute of Medicine
  • The National Research Council
National Academy of Sciences [U.S.]
  • Recognises 31 scientific disciplines:
    animal sciences and human nutrition; anthropology; applied math sciences; applied physical sciences; astronomy; biochemistry; biophysics; cellular and developmental biology; cellular and molecular neuroscience; chemistry; computer and information sciences; economic sciences; engineering sciences; environmental sciences and ecology; genetics; geology; geophysics; human environmental sciences; immunology; mathematics; medical genetics; hematology and oncology; medical physiology and metabolism; microbial biology; physics; physiology and pharmacology; plant biology; plant, soil and microbial sciences; population biology and evolution; psychology; social and political sciences; systems neuroscience
Science literature
  • c. 95% of cited science literature from serials
  • English the dominant language of science
Technology
the application of scientific knowledge for practical purposes; the employment of tools, machines, materials, and processes to do work, produce goods, perform services, or carry out other useful activities.
Academic Press Dictionary of Science and Technology
Systematic knowledge and action, usually of industrial processes but applicable to any recurrent activity.
Technology is closely related to science and engineering.
Technology deals with the tools and techniques for carrying out the plans. 
Engineering is the application of objective knowledge to the creation of plans, designs, and means for achieving desired objectives.
“Technology,” McGraw-Hill Encyclopaedia of Science & Technology, 8th ed.

Technology can be seen as the practical ways to use scientific discoveries profitably, or ways of turning scientific knowledge into useful processes and devices.

Simply put, science concerns itself with why and technology concerns itself with how.

Chronology of major events
A Brief History of Science http://www.pbs.org/weta/roughscience/discover/briefhistory.html

Science Timeline http://www.sciencetimeline.net/

Chronology of Scientific Developments http://web.archive.org/web/20040603010036/http://www.txdirect.net/users/rrichard/science.htm

History of Science and Technology Timeline http://www.crimsonbird.com/science/timeline.htm

Science, Science Education and Technology Timeline http://web.archive.org/web/20041012032855/http://scied.gsu.edu/Hassard/parrott_timeline.html


Scientific communications
Garvey/Griffith Scientific Communication Model https://web.archive.org/web/20041231003741/http://www.ou.edu/ap/lis5703/sessions/s06.htm

Hurd
Evolution of Scientific Information http://web.archive.org/web/20020113005937/http://www.usd.edu/library/subject/Scientific_structure/evolutionof.htm

http://web.archive.org/web/20050219040713/http://faculty.washington.edu/ehh/denver2002/pubcycle.gif


Structure of scientific literature
How literature is structured http://olinuris.library.cornell.edu/ref/skill8a.htm

Chinese University of Hong Kong ULS Information Literacy Tutorial http://web.archive.org/web/20021202130957/http://lib.cuhk.edu.hk/information/bi/infolit/sciinfo.gif

Scientific publication cycle

Oregon State University Libraries. Scientific Publication. http://web.archive.org/web/20040818202236/http://osulibrary.oregonstate.edu/staff/averyb/SciPub.htm


https://web.archive.org/web/20151211050921/http://www.lib.washington.edu/subject/Environment/Imt220/pubcycle.jpg


Types of literature
(Based on “Literature of Science and Technology” reading from McGraw Hill Encyclopedia)


  • Primary sources
    • Periodicals; conference papers
      • reporting on research; conferences
    • Research monographs/reports
    • Preprints
      • before committing to paper
    • Patents; standards
    • Dissertations; festschriften
      • University PhDs, series, original essays
    • Manufacturers’ literature
      • instruction manuals; brochures; catalogues
  • Secondary sources (publications summarizing and pointing to the primary literature)
    • Indexing and abstracting services
    • Bibliographies
    • Reviews of progress
    • Treatises
      • In-depth look at a particular tool
  • Reference tools
    • Encyclopaedias
    • Dictionaries
    • Handbooks
    • Tables
    • Databanks/formularies
  • Tertiary sources
    • Textbooks
    • Directories
    • Guides to the literature
Primary literature
  • Research and development
    • Diaries, lab notebooks
  • Non-formal/preliminary communication, “invisible college”
    • Consultation with colleagues
      • Correspondence, memoranda
      • Seminars, colloquia
      • Letters to editors
      • Listservs, e-mail
  • Intellectual property
    • Patents, licensed technology
  • Report literature, “gray literature” [works not usually available through regular market channels because they were never commercially published, listed or priced]
    • Conference literature, lecture programs
    • Technical reports, patents
    • Theses, dissertations, engineering project for a degree
    • Catalogues, brochures, leaflets, posters
    • Personal websites, e-prints/preprints, etc.
    • Research and technical reports, dissertations, theses
  • Conference presentations and literature
    • Preprints, proceedings, reprints
Main functions of conference literature
  • Announcement of new knowledge
  • Exchange of information and experience
  • Education
  • Formulation of problems and strategies
  • Fact-finding and reporting
  • Negotiations and policy formulation
  • Progress reports
  • Status and ceremonial congregation
Primary literature
  • Standards and specifications
  • Journal literature
    • Preprint, article, reprint
    • Journals
      • Translations
      • Scientific (archival/refereed/peer-reviewed most prestigious)
      • Technical
      • Trade
      • Popular science
      • Electronic
Functions archival/referred journal
  • Communicate results of original research
  • Serve as permanent archive of completed research and observations of natural phenomena and events
  • Establish priority for an idea, theory, discovery or research finding
  • Maintain standards of quality of reporting through a system of editing and refereeing
Journal shortcomings
  • Failure to publish papers promptly
  • Excessive restrictions on length of papers
  • Wide scattering of papers in same subject area
  • Cost
Secondary literature
  • Indexes and abstracts
    • Abstracts are the most important reference source for researchers
  • SDI/Current awareness 
    • Selective Dissemination Information
      • Alert researchers about what is to be published or what has recently been published
        • Current Contents, Ingenta
Surrogation
  • Surrogate
    • A substitute used in place of an original item, for example an abstract or summary that provides desired information without requiring the reader to examine the entire document. In a library catalogue, the description provided in the bibliographic record serves as a surrogate for the actual physical item.
  • Bibliographies, catalogues, indexes/abstracts and SDI services are all examples of surrogation.
Repackaging
  • Repackaging contents of primary documents into formats which will facilitate speedier and easier access e.g.
    • Dictionaries
    • Directories
    • Tables
    • Handbooks
    • Yearbooks
    • Almanacs
Compaction
Examples of compacted literature are:
  • Reviews
    • A comprehensive survey of the works published in a field of study, or related to a particular line of research, usually in the form of a bibliographic essay or annotated list of references in which attention is drawn to the most significant works. In scholarly journals that publish original research in the physical and social sciences, the first section of each article is usually devoted to a review of the previously published literature on the subject, with references in the text to a list of works cited at the end.
  • Monographs
  • Textbooks
  • Treatises
    • A book or long formal essay, usually on a complex subject, especially a systematic well-documented presentation of facts or evidence, and the principles or conclusions drawn from them.
  • Encyclopaedias
Secondary surrogation
  • Bibliography of bibliographies, e.g. Bibliography of Agricultural Bibliographies
  • Directory of directories
  • Guide to the literature
    • An overview of the kinds of material on a particular subject which lists specific books and other materials. It may include information on library use in general, or how to get started finding information and special features of reference works in the field.
Through the research process science and technology information is continuously recycled back into research and developmental activities.

Monday, January 11, 2016

Access

  • Archives collect original unpublished material
    • Unique, irreplaceable
    • Fragile, vulnerable to improper handling
  • As a consequence, more stringent security procedures than libraries
  • Closed stacks
    • No borrowing by users
  • No borrowing
    • On site use in supervised reading rooms
  • Registration required
    • Name, address, phone #, email, area of research interest, date, signature
    • ID: driver’s licence, student card
  • National, provincial, municipal archives open to public by legislation
  • In-house private or corporate archives may allow access only to employees or those with permissions
  • Depositors may place restrictions on records, e.g. politician’s private papers may be closed for 30 years after death
  • Archives may restrict access to
    • Records containing defamatory, libellous, or personal info about third parties
    • Damaged records, or records in poor physical condition
    • Unprocessed material
  • Handling and security practices include
    • Pencils, laptops, voice recorders only
    • No food, gum chewing, or drink
    • No coats, briefcases, bags, umbrellas, etc.
    • Restriction on amount of material to be used at one time
    • Wearing white cotton gloves when handling fragile material
  • Determine copying policies and services
Reference
  • More time is generally needed to answer archival reference questions than library reference questions
    • According to a 1985 article by business archivist Cynthia Swank, inquiries to her archives required anywhere from ten minutes to fifty hours to answer
  • Cynthia G. Swank, “Life in the Fast Lane: Reference in a Business Archives,” The Reference Librarian 13 (Fall 1985): 42.
  • Reference/orientation interview may be required
    • Archival materials arranged very differently from library materials
    • Lack of user familiarity with archival description
    • Need to explain restrictions and policies
Typical reference procedures
  • Fill out registration form
  • Check personal belongings
  • Receive orientation to collection including
    • Procedures and fees for copying, restrictions on collections and rights to publish
    • Sign form indicating understanding and compliance
  • Participate in reference interview
  • Participate in reference interview with archivist
    • Area of research, materials required
    • Good idea to contact archives beforehand by phone, e-mail to assure resources and staff available to help
  • Fill out call slips for material identified
Issues in access and reference
  • Democratization of archives
    • Public right to know for government information
  • Privacy concerns
    • Conflict between principles of open access to information and protection of personal privacy
  • Non paper forms of records
    • Changing technologies mean either reformatting records or maintaining equipment to access information
  • Impact of technology
    • Documents in electronic form only, easily manipulated and changed
    • Demand for online access
  • Expanding user groups, e.g. genealogists, amateur historians, “professional” researchers seeking answers to specific questions, e.g. lawyers, environmentalists, criminal investigators

Monday, January 4, 2016

Manitoba Government Records Office https://www.gov.mb.ca/chc/archives/gro/recordkeeping/index.html

Mandate


Mission


What We Do


About Records https://www.gov.mb.ca/chc/archives/gro/recordkeeping/about_records.html

About Records

What are government records?


Why keep records?


What is ‘recordkeeping’?


Why manage records?


Who is responsible?


Managing Records in the Manitoba Government https://www.gov.mb.ca/chc/archives/gro/recordkeeping/managing.html


Retention and disposal of records


Transferring records


Retrieval and use


Destruction


Archival records


Services to the Government https://www.gov.mb.ca/chc/archives/gro/recordkeeping/services_govt.html


Records Advisory Services


Government Records Centre Services


Preservation Services